Direct debits

Under Payments, you will find two different direct debit types in konfipay (SEPA Core Direct Debit and SEPA B2B Direct Debit), recognizable by the orange direct debit forms. The form and the functionality of the view are identical for both direct debit types.

The SEPA business-to-business direct debit differs from the SEPA core direct debit in that it is only available for payment transactions between companies and allows a shorter period for chargebacks. If you are unsure, please clarify with your bank whether you are using basic or B2B direct debits.

Filling out a direct debit

Start by selecting the ordering party of the direct debit from the drop-down list. The ordering party is the bank account that is to collect the direct debit. If a bank account is not displayed in this list, this means that the account does not support direct debits.

Select the debitor from the drop-down list of existing payment partners. If the debitor has not yet been created as a payment partner, you can also enter their account details yourself. To do this, click on the "Plus" symbol next to “Debitor” and enter the details.

For a direct debit, you must also enter the corresponding mandate. Select the mandate from the drop-down list - if no mandate exists yet, this must first be created for the respective debitor. To do this, click on the "Plus" symbol next to “Mandate” and enter the mandate data.

If you want to save a direct debit as a draft, you can leave the amount at 0.00 euros. When you click on Save the direct debit file is created, but not yet transferred to the bank.

Payment list and transfer to the bank

On the right-hand side of the view is the payment list, which in this case is a direct debit list. All direct debits of the corresponding direct debit type that have been saved but not yet transferred, are displayed there. If required, you can also select the saved direct debits again and change or delete them.

To transfer manually created direct debits to the bank, visit Execute > Submit payments.

Cash discount calculator

If you would like to grant the debitor of a direct debit a cash discount, you can easily calculate the amount with the discount calculator. First click on Cash discount calculator in the top left of the toolbar. Enter the original amount at the top and the discount as a percentage below. The discount calculator then automatically calculates the discount amount and offsets it against the original amount. Click on Applyto transfer the calculated discounted amount to the amount field of the transfer.

If you work with Enter cash discount in purpose of payment checkbox, information on the cash discount will also be transferred to the reference line of the payment.

Configure view of direct debit page

Depending on your requirements, you can also hide or enlarge the direct debit form on the left-hand side or the payment list on the right-hand side.

To hide the payment list, click on Payment list in the top left-hand corner of the toolbar or on Hide in the top right corner of the toolbar. To display the payment list again, simply click again on Payment list.

To hide the direct debit form, click on Enlarge in the top right-hand corner of the toolbar. To display the direct debit form again, click on Reduce.