SEPA transfer

Info

• Direct link: konfipay (DE) | konfipay (CH)

• Navigation path: Enter payment > SEPA credit transfer

• Quick navigation: SEPA Zahlung erfassen

• User groups: Admin, Full access, User

• Required permissions: Create and edit transfers/Submit transfers

General information

This page enables the creation of SEPA credit transfers. In addition, payments entered here can be transferred to the bank. Certain information must be provided during payment entry via the mandatory fields in order for a SEPA transfer to be possible.

Payment entry

The input mask is comparable to a traditional bank transfer form.

No special characters are allowed for SEPA transfers. Although some banks now also accept SEPA files with special characters, they are nevertheless deactivated here in order to ensure the greatest possible compatibility with all banks.

Beneficiary

First of all, the beneficiary data must be entered. This includes name, address and IBAN. Name and IBAN are mandatory fields.

Payment details

At this point, payment details are entered. Specify an amount and the execution date, which may only be the same day or in the future. The reason for payment and reference number are optional, whereby the reference number is a unique reference chosen by the customer to identify the payment, e.g. in the posted account transactions.

For EBICS contacts owned by a client, depending on the bank, real-time transfers (SEPA instant payments) may also be available - please note that this may incur additional costs.

Client

The ordering party account must be selected from the drop-down list. All accounts of the client that are available for a SEPA transfer are displayed here. If an account does not appear, the conditions for a SEPA transfer are not fulfilled. After selecting the account, konfipay automatically completes the IBAN and the credit institution.

The name of the account holder is a required field. If necessary, the information inside can be modified.

Payment method and execution

If required, a special payment method for the payment can be defined. In konfipay you can choose from a list of common payment methods. SEPA Purpose Codes can be selected. Access to payments with specific payment types can be can be prevented via the content restrictions of a user group - this is useful, for example, in the case of confidential salary payments (SALA).

The execution type defines whether the payment is transferred to the bank in a batch with other SEPA payments or whether it is to be sent explicitly as an individual payment. In the case of a batch payment, the individual items are not shown in the account statements, but instead, if necessary, broken down under batch booking files.

Depending on the agreement with the bank, additional costs may be incurred here. It is also possible that the bank will ignore the specified execution type if it has not set it up for the account.

Transfer payments

Once a payment has been fully recorded, it is created via Save. After that, the saved payments end up in the outbox folder. Once all payments have been entered, they can be transferred to the bank from the outbox.

Manually entered payments are not transferred immediately when saved! The transfer must be explicitly triggered by the user.

If desired, the entered payments can also be displayed again in detail, downloaded or deleted. You can find the finished transferred payments under the menu item payment transactions.

The outbox folder displays all files that have not yet been transferred, regardless of the payment type.