SEPA direct debit
Info
Direct link: konfipay (DE) | konfipay (CH)
Navigation path: Enter payment > SEPA direct debit
Quick navigation: SEPA Lastschrift erfassen
User groups: Admin, Full access, User
Required permissions: Create and edit direct debits/Submit direct debits
General information
This page allows the entering of SEPA direct debits. In addition, direct debits entered here can be transferred to the bank. Certain information must be provided during payment entry via the mandatory fields in order for a SEPA direct debit to be possible.
Entering the direct debit data
Input mask with information about the debtor (1), details about the direct debit (2),
on the account holder (3) and on the payment type/execution type (4)
No special characters are allowed for SEPA direct debits. Although some banks now accept files with special characters, they are nevertheless deactivated here in order to ensure the greatest possible compatibility with all banks.
Payable
First of all, the data on the debtor must be entered. This includes name, address and IBAN. Name and IBAN are mandatory fields. For direct debits from non-EU countries with a sum over 1000€, the address is also mandatory.
Direct debit details
At this point some direct debit details maintained. Specify an amount, the mandate reference and the direct debit date. Also specify the execution date, which must be at least two business days in the future. The reason for payment and reference number are optional.
The type of direct debit determines whether it is a one-time collection or a standing order.
Client
The ordering party account must be selected from the drop-down list. All accounts of the client that are available for a SEPA direct debit are displayed here. If an account does not appear, the conditions for a direct debit is not fulfilled. After selecting the account, konfipay automatically completes the IBAN and the credit institution.
The name of the account holder is a required field. You can change the displayed information, if necessary.
Payment method and execution
If necessary, a special payment method for the direct debit can be specified. In konfipay you can choose from a list of common direct debit methods. SEPA Purpose Codes can be selected. The access to direct debits with certain payment types can be can be prevented via the content restrictions of a user group.
The Execution type defines whether the direct debit is transferred to the bank in a batch booking with other SEPA direct debits or whether it is to be sent explicitly as an individual direct debit.
Depending on the agreement with the bank, additional costs may be incurred here. It is also possible that the bank will ignore the specified execution type if it has not been set up for the account.
Transferring direct debits
Once a direct debit has been entered in full, it is created via Save. Afterwards, the saved direct debits end up in the outbox folder. Once all direct debits have been entered, they can be transferred to the bank from the outbox.
If desired, the entered direct debits can be displayed in detail, downloaded or deleted. You can find the finished transferred direct debits under the menu item payment transactions.
Overview of saved direct debits with option to export data (1), transfer all files (2), transfer individual files (3), and other options (4)
The outbox folder displays all files that have not yet been transferred, regardless of the payment type.